Why We Needed a Financial Visibility Upgrade for Our Growing Construction Business
We were flying blind.
Not because we didn’t have the numbers—but because we had too many. Too many spreadsheets, too many versions, too many places to look. When you’re running multiple entities, juggling diverse services like insulation, concrete lifting, and roofing, etc. and trying to plan cash flow across all of them… spreadsheets break. Fast.
At Beyond Group, we’re not afraid of growth. But the truth is, our financial systems weren’t keeping up. We had grown from a single-entity trade services company to a complex group with multiple operational divisions, project types, and revenue models. And suddenly, what used to work—manual reporting, end-of-month roll-ups, QuickBooks exports—stopped giving us the clarity we needed to make confident decisions.
If you’re in construction, you already know the stakes. One bad forecast can jeopardize payroll, stall a project, or tank your reputation. And when you’re managing multiple entities, those risks multiply.
We needed a system that could consolidate, visualize, and connect the dots across the entire group. That’s when we started looking seriously at LiveFlow.
This blog post is for anyone in construction or a project-based business who’s outgrown spreadsheets but isn’t ready for a full-blown ERP system. I’m going to walk you through our honest, first-hand experience using LiveFlow, what worked, what didn’t, and whether we’d recommend it to other growing companies.
What Is LiveFlow and Why Do Construction Companies Use It?
If you’re reading this, you’ve probably already heard of LiveFlow. But here’s how I’d explain it to a project manager or controller over coffee:
LiveFlow connects your accounting software (QuickBooks Online, Xero, etc.) directly to Google Sheets in real time—so your reports always reflect live financials, not static exports.
That’s the pitch. But the real value shows up when you’re trying to do something that traditional tools make painful—like tracking net income across 4 entities, projecting cash flow across staggered jobs, or comparing margins by division.
For construction companies, where everything revolves around jobs, timing, and people, LiveFlow bridges the gap between bookkeeping reality and operational visibility. It gives leaders and project teams real-time access to actuals, budgets, and forecasts—without waiting on month-end.
We didn’t need another accounting system. We needed reporting without bottlenecks—and that’s exactly where LiveFlow fit.
"One bad forecast can jeopardize payroll"
